To the incoming Excos for the term 2011/2012 of Achievers Toastmasters Club,
I'm sure many of you are still in the midst of understanding the roles and responsibilities upon accepting the position. Let me share with you my understanding of the responsibility of the Excos for Achievers TMC to get us started with the new term.
President
The President will need to be the spokesperson for ATMC, delivering Opening and Closing Address during the meeting. Our culture is to have the presidential address in the middle of the meeting so that all the members will be present during the speech, but it still bounds down to the incoming President.
Furthermore, the President will need to communicate with the Area Governor and Division Governor for any news from the district. Of course, the president will also need to oversee the work of the remaining Excos and call for exco meetings.
Vice President Education
The VPE will need to arrange the role-players for the meetings, speakers and also the assignment evaluators. As our incoming president has stated in his general evaluation, a meeting agenda is recommended. The VPE would need to prepare the agenda and circulate among the members through e-mail. However, some members may not read the e-mail, thus the VPE must follow up with the TOE to ensure the role players are informed.
Furthermore, the VPE must keep track of the education goals of the club. 4 CCs, 2 ACs, 2 leadership award ( CL, AL or DTM).
Vice President Membership
The VPM will need to ensure that ATMC still retains its charter strength. Currently, our membership strength is > 25 members. Thus, the VPM is also in charge (along with all of us) to sign up guests as new members. The VPM must also follow up if there are members who wants to quit, or have been missing in action for a long time.
Vice President Public Relationship
ATMC has a blog and now a facebook group (thanks to Clement). The VPPR will need to continuously update these 2 PR media. The VPPR will also need to assist if there are any needs for publicity for contests or guest nights in the newspaper.
Secretary
The secretary will need to record meeting minutes during the exco meetings and handle paperworks of the club.
Treasurer
The treasurer will need to collect the payment dues from the members and of course, make the payment to Toastmasters International to register the members.
Sergeant at Arms(SAA)
The SAA will need to read the manual of the role because i'm not really sure what an SAA does. But if i'm not mistaken, its more to ensuring safety. (My apologies)
The President, VPE and Treasurer have access to the Toastmasters International website, therefore, these 3 excos can be register new members or submit the education awards for the ATMC.
Outstanding matters to be noted
1. ATMC is now a strong clubs with so many members. Therefore, we have been advised to register our club with the ROS. To do so, the president can call for an EGM and make necessary arrangements to register the club so the we won't be closed down unnecessarily.
2. The new members have not been inducted and assigned mentors.
3. The humorous & Evaluation Contest is around the corner. An organising chairperson and a contest chair must be selected ASAP.
I wish all of you the best in your term! I will always be around to support the club. =)
Regards
Ejiat
